Excavators, loaders, dozers, scissor lifts, telehandlers — every machine that leaves the yard returns with damage you need to recover or write off. Capture a sealed walkaround at hire-out and return so the recovery is straightforward and the underwriter has what they need.
Hydraulic hoses, cracked windscreens, tracks, attachments, electrical faults, transport damage on or off the float. Hire businesses that cannot prove condition at handover lose the conversation to the customer, the insurer, or the underwriter — and the depot absorbs the cost.
A truck is waiting. The customer is on the clock. The yard team scribbles a damage diagram, snaps a few phone photos, and the float leaves. Pre-existing damage gets missed and disputed on return.
Hours over-run on an hourly hire is a routine charge. Without a verifiable, time-stamped meter reading at hire-out, the customer can argue the meter was already at that count when they took it.
A cracked windscreen or bent rail discovered after the float drops the machine off can have come from anywhere. Without a sealed pre-transport walkaround, the operator wears it.
Hire-specific insurers and hire damage waiver (HDW) underwriters want authenticated condition evidence. Depot phone photos with editable metadata routinely fall short of the standard.
Hire-out involves multiple stakeholders — depot, transport, site operator, insurer, hirer's own equipment cover. Without a single source of truth at handover, every party defends their own position and the operator with the weakest paper trail loses.
EXIF timestamps, GPS, device IDs can all be rewritten. Insurers and hire-damage underwriters treat depot phone photos as unverified by default.
A high-utilisation machine moves between hirers, transport contractors, and the yard repeatedly. Without sealed records at each leg, attribution of damage becomes impossible.
Buckets, ripper bars, grease guns, manuals, keys. When these come back damaged or missing, the dispute lacks a baseline of what actually went out with the machine.
New yard staff document differently from veterans. Without a standardised, sealed walkaround workflow, evidence quality varies by who happened to be on shift.
Sealed evidence at the yard. Underwriter-ready. Hirer-shareable. The same workflow at every hire-out, every return, regardless of who's on shift.
Capture the full machine end-to-end — major components, hours, attachments, serial numbers, paint condition, glass, hydraulics — in one continuous take, with the hirer present at handover.
SHA-512 seal, locked timestamp, GPS, and operator. The kind of evidence hire-damage waiver insurers and major fleet underwriters actually accept on five-figure claims.
The hirer receives a verification link with the hire agreement. The handover is co-signed by evidence, not hearsay. Bad-faith claims at return drop.
Damage that used to be written off because the case wouldn't stand up now gets quoted, recovered from the hirer, or claimed against insurance with evidence that holds.
Same workflow for every machine, every yard operator, every shift.
Record the machine end-to-end with the hirer present. Capture meter hours, attachments, accessories, glass, body panels, tracks or tyres, and any pre-existing marks in one continuous take.
PackProof hashes, timestamps, and locks the file the instant recording ends. The hirer receives a verification link tied to the hire agreement before the float leaves.
Same workflow on return. The new meter reading, return condition, and any new damage now sit against the same hire record.
Quote the repair against the sealed pickup record. Recover from the hirer, claim against the hire damage waiver, or charge excess use — each option backed by evidence the underwriter accepts.
PackProof seals a full machine walkaround in under three minutes. Free to start. No card required.