Sealed with SHA-512 cryptographic certification, your rental and lease handover evidence is legally defensible, tamper-proof, and instantly retrievable when disputes arise.
Rental disputes hinge on what the property looked like at handover. Without sealed, timestamped evidence, disagreements over condition, damage, and responsibility become he-said-she-said conflicts that drain time and money.
Tenants claim damage existed before move-in; landlords insist it occurred during tenancy. Without certified records captured at handover, proving the actual state at the moment of transfer is nearly impossible. Photos and videos taken weeks apart tell different stories.
When disputes reach adjudication or insurance, the insurer demands evidence that damage occurred during the tenancy, not before. Unverified photos lack the cryptographic seal and immutable timestamp proving when they were actually taken, leaving claims vulnerable to rejection.
Inspection notes, photos, and videos stored in email, generic cloud drives, or paper files go missing, get accidentally overwritten, or appear inconsistent across copies. There is no way to verify the originals haven't been altered or cherry-picked to support one party's narrative.
When a dispute escalates, finding the right photos and video evidence across fragmented systems wastes critical time. By the time you locate and organise the records, the other party has already filed a claim or counter-claim based on their own (uncertified) evidence.
Standard photos and videos are not sealed when taken. They can be edited, deleted, or replaced before being archived. Without a SHA-512 hash applied at the source, there is no proof the file hasn't been tampered with since capture.
Metadata on photos can be stripped or altered. Without an immutable, cryptographically-backed timestamp recorded at the moment of capture, you cannot definitively prove when a photo or video was taken—critical for establishing liability in tenancy disputes.
Condition reports scattered across email, Google Drive, OneDrive, or local hard drives are hard to track and easy to lose. When both parties need to agree on what happened, no centralised, audit-traceable system exists to prove who captured what and when.
Without documented ownership and role assignment, it is unclear which inspector, agent, or representative conducted the handover inspection. This ambiguity weakens the credibility of the evidence in court or arbitration.
A photo might clearly show a scratch on a wall, but without sequential, sealed evidence from move-in and move-out, it is impossible to prove when that damage occurred—a fatal gap in tenancy disputes where timing determines liability.
PackProof captures photos and video evidence at handover, seals each file with SHA-512 certification, and timestamps the moment of capture. The result is legally defensible, tamper-proof documentation that settles disputes fast and fairly.
Every photo and video is sealed with a SHA-512 hash the instant it is captured, making it impossible to alter without detection. Both landlord and tenant can trust the evidence is authentic, eliminating accusations of manipulation or forgery.
The cryptographic seal includes an immutable timestamp proving the exact moment each photo or video was captured. In disputes over when damage occurred, this timing is often the deciding factor—your sealed evidence proves it conclusively.
All photos and videos from every handover are stored securely in one place, tagged, and searchable. When a dispute arises, you retrieve the exact evidence needed in seconds—no digging through email or external drives.
Track exactly who captured which evidence and when. Role-based team access (landlord, agent, tenant representative) ensures accountability and makes clear to adjudicators or insurers that the inspection was conducted by authorised, traceable individuals.
Use PackProof's mobile app to take photos of the entire property—walls, floors, fixtures, appliances, and any existing damage. Record short video walkthroughs of each room to document working condition and overall state. Both are sealed and timestamped instantly.
Photograph or record close-up videos of any pre-existing marks, wear, or damage. Use PackProof's checklist feature to systematically verify each area (kitchen, bathroom, bedrooms, common areas). Photos capture static condition; video can show minor wear in context.
At tenancy end, repeat the same photo and video documentation process using PackProof. This creates a directly comparable, sealed record of the property's condition on departure. The immutable timestamps prove these were captured at the right moment.
If a dispute arises, export the sealed photos and videos with their SHA-512 certificates and timestamps. Present them to the tenant, adjudicator, insurance company, or court. The cryptographic seal proves authenticity; the timestamp proves timing. The evidence is legally defensible.
Use PackProof's free plan to photograph and video-record your next rental handover. Both photos and videos are sealed with SHA-512 certification and immutable timestamps. Upgrade to Pro to unlock unlimited team members, video capture, and 250 GB storage across all your properties. Start your free trial now—no credit card required.