Fragile bottles, strict regulations, and high values demand certified proof. Capture and seal photos and videos of every pack, inspect, and dispatch step — tamper-proof evidence that holds up in disputes and insurance claims.
Wine and spirits shipments face unique risks: glass breakage during transit, temperature and humidity sensitivity, regulatory compliance requirements, and significant per-unit value. Without documented proof of how bottles were packed and handled, disputes become expensive and difficult to defend.
A customer receives broken bottles and claims the shipper packed them carelessly. Without timestamped photos or video of the packing process, you have no evidence to prove bottles were wrapped, cushioned, and sealed correctly. The dispute defaults to 'he said, she said'.
Alcohol shipments require proof of proper packaging, hazmat labelling, and carrier compliance — especially for interstate or international orders. Inspectors and auditors expect documented evidence of these steps, not just verbal assurance or incomplete warehouse notes.
Insurers demand proof that bottles were packed to standard before paying out for transit damage. Without sealed photos and videos showing the condition of bottles at dispatch, insurance companies routinely deny claims or reduce payouts citing insufficient documentation.
A carrier claims bottles arrived damaged from the shipper; you claim damage occurred in transit. Without timestamped video of the sealed carton at handover or photos of the condition before loading, you cannot prove which party is liable.
Traditional warehouse packing relies on paper checklists or unsigned photos taken on personal phones. These lack cryptographic sealing, immutable timestamps, and chain-of-custody records — making them inadmissible in disputes or insurance claims.
Bottles move from packer to quality control to carrier logistics, but no single system captures sealed evidence at each step. This fragmentation makes it impossible to pinpoint where damage occurred or who was responsible.
Alcohol shipping is heavily regulated. Inspectors and auditors expect audit trails and certified evidence of compliance — not just verbal assurance or informal documentation. Missing certified records trigger penalties or shipment holds.
Unlike bulk commodity shipments, wine and spirits cost $20–$500+ per bottle. This value warrants photo and video evidence at packing, inspection, and dispatch stages — yet many shippers skip this step to save time, leaving themselves vulnerable to expensive disputes.
Shippers cannot claim insurance without proving they followed best-practice packing and handling. Carriers demand the same to avoid liability. Without sealed, timestamped evidence, both parties deny responsibility and the shipper absorbs the loss.
PackProof captures photos and videos of every critical step — packing, wrapping, inspection, sealing, and handover — and cryptographically seals each one with SHA-512 hashing and an immutable timestamp. This creates legally defensible, tamper-proof records that insurers, carriers, and regulators accept.
Capture timestamped photos of bottles wrapped in bubble wrap, placed in protective cases, and sealed in the carton. Record video of the entire packing process or sealing of hazmat labels. Each image or clip is cryptographically sealed, making it impossible to alter or deny later.
Document proof of hazmat labelling, temperature-control measures, and carrier compliance in a single, sealed record. Inspectors and auditors can verify your process through certified evidence stored in PackProof's secure cloud, eliminating compliance disputes.
When transit damage occurs, provide insurers with sealed photos showing bottle condition at dispatch and video of the intact seal before handover. Certified evidence speeds claim approval and prevents denials due to 'insufficient documentation'.
Video evidence of the carton condition and seal integrity at carrier handover definitively shows whether damage happened before or after the carrier took custody. This protects you from false liability claims and strengthens your position in disputes.
Photograph each bottle individually to document condition, label integrity, and fill level before packing begins. These sealed photos establish the baseline condition and protect against claims that bottles were defective before packing.
Photograph bubble wrap, foam inserts, and protective casings as you pack each bottle. Optionally record a short video of the wrapping and placement process to demonstrate proper technique, especially for high-value or fragile selections. Both photo and video evidence are sealed and timestamped automatically.
Capture photos of hazmat labels, temperature-control indicators, and any required shipping documentation affixed to the carton. This sealed visual record proves compliance with alcohol shipping regulations and provides auditors or inspectors with certified evidence on demand.
Photograph or video the sealed carton before handing it to the carrier, capturing any visible seals or tamper-evident tape. Record a brief video of the handover and carrier inspection. These timestamped, sealed records prove the carton's condition and integrity at the moment the carrier accepted custody.
PackProof's free plan lets you capture and seal photos and videos of packing, inspection, and dispatch for up to 5 GB of evidence storage — no credit card required. Start documenting your wine and spirits shipments now, and upgrade to Pro or Enterprise when you're ready to scale photo and video capture across your team.